Medical Spa Software That Manages Compliance, Consent, and Client Journeys
Botox, fillers, laser, and more require medical-grade scheduling, consent management, and before/after tracking. CareLoop is built for the clinical side of beauty.
$350
average transaction value at medical spas, the highest of any wellness vertical
Your challenges. Our solutions.
Without CareLoop
Informed consent forms and medical history questionnaires are managed on paper, creating compliance risk and filing nightmares
Before and after photo management is scattered across phones, folders, and third-party apps with no client linkage
Treatment plans that span multiple visits (e.g., laser series) are tracked manually with no automated reminders or scheduling
Provider licensing, scope of practice, and supervision requirements must be manually enforced in the schedule
High treatment costs mean no-shows and last-minute cancellations have an outsized financial impact
With CareLoop
Digital consent forms with e-signature, version tracking, and expiration reminders ensure compliance at every visit
HIPAA-compliant before and after photo management linked directly to client profiles, treatment records, and marketing (with consent)
Treatment plan builder creates multi-visit series with automated booking reminders, progress tracking, and package pricing
Provider scope management restricts service booking based on credentials, ensuring only qualified providers perform specific treatments
Deposit requirements and strict cancellation policies with automated enforcement protect revenue on high-value treatments
Purpose-built for medical spas
Everything your medical spas needs in one platform — from online booking and automated reminders to payment processing and client management. No more duct-taping together 5 different tools.
Replace your tool sprawl
Before
After
Tools hand you pieces. We run the engine.
The difference isn't features — it's whether you have to build it yourself.
Other Tools
$179-$399/mo
Starting price
CareLoop
$79-$99/mo
Starting price
“Compliance was keeping me up at night. Expired consents, unlocked photo folders, paper everything. CareLoop digitized all of it. Our before/after photo library is now our best marketing asset, and we have not had a consent compliance issue since.”
Dr. Rachel Kim, Medical Director at Lumière Medical Spa
Zero compliance issues in 14 monthsCalculate your savings as a medical spas
Adjust the sliders to match your business. See what you could save.
Revenue recovered from no-shows
$2,520/mo
Time savings (admin automation)
$2,000/mo
Software cost savings
$200/mo
Estimated annual savings
$56,640
$4,720 per month
Medical Spas FAQs
Also built for
Ready to grow your business? Start free today.
14-day free trial. No credit card required. Cancel anytime.