Massage Therapy Software That Fills Your Table and Simplifies Your Practice
Whether you are a solo therapist or run a multi-therapist practice, CareLoop handles SOAP notes, session booking, and client management so you can focus on healing.
42%
of massage clients would book more frequently if online scheduling were available
Your challenges. Our solutions.
Without CareLoop
SOAP notes and intake forms are on paper, making it impossible to quickly reference a client's history before a session
Clients book through calls and texts, leaving gaps in your schedule that could be filled with online bookings
Insurance billing and superbill generation requires manual data entry and separate software or spreadsheets
Managing session types (60-min, 90-min, couples, prenatal) with different pricing and durations is confusing in generic software
You have no automated way to follow up with clients who haven't booked in a while, losing long-term revenue
With CareLoop
Digital SOAP notes with templates pre-populated from intake forms give you instant access to client history before every session
Online booking with real-time availability fills schedule gaps 24/7, and clients can book the exact session type and duration they want
Automated superbill generation with CPT codes, diagnosis codes, and client information ready for insurance submission
Session-type configuration supports unlimited modalities, durations, pricing, and room requirements with independent booking rules
Automated re-engagement campaigns trigger when clients haven't booked within their typical frequency, bringing them back consistently
Purpose-built for massage therapy
Everything your massage therapy needs in one platform — from online booking and automated reminders to payment processing and client management. No more duct-taping together 5 different tools.
Replace your tool sprawl
Before
After
Tools hand you pieces. We run the engine.
The difference isn't features — it's whether you have to build it yourself.
Other Tools
$139-$299/mo
Starting price
CareLoop
$49-$79/mo
Starting price
“Going from paper SOAP notes to digital was life-changing. I can review a client's full history in seconds before they walk in. My online booking fills 30% more slots than when I relied on phone calls, and the re-engagement emails bring back about 8 clients per month I would have lost.”
Lisa Nguyen, LMT, Owner at Restore Massage & Bodywork
30% more bookings from online schedulingCalculate your savings as a massage therapy
Adjust the sliders to match your business. See what you could save.
Revenue recovered from no-shows
$634/mo
Time savings (admin automation)
$800/mo
Software cost savings
$30/mo
Estimated annual savings
$17,563
$1,464 per month
Massage Therapy FAQs
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