Physical Therapy Software That Simplifies Documentation and Grows Your Caseload
Manage patient scheduling, exercise prescriptions, and progress documentation without the overhead of enterprise EMR systems. Built for private PT practices.
55%
of patients drop out of physical therapy before completing their plan, addressable with better engagement
Your challenges. Our solutions.
Without CareLoop
Documentation requirements eat into treatment time, with therapists spending 30+ minutes per day on notes
Patient scheduling for recurring visits (2-3x per week for 6 weeks) is tedious to set up and manage in generic software
Home exercise program delivery is via paper printouts that patients lose or forget about
Insurance verification and authorization tracking requires constant manual follow-up and phone calls
No-shows and dropouts mid-plan are common because patients lose motivation without engagement between visits
With CareLoop
Template-based documentation with smart defaults cuts note-writing time in half while maintaining compliance standards
Recurring appointment series builder schedules an entire treatment plan in minutes with automated reminders for each visit
Digital home exercise programs with video demonstrations delivered to patients' phones increase adherence and outcomes
Authorization tracking dashboard shows remaining visits, expiration dates, and alerts when re-authorization is needed
Between-visit engagement with exercise reminders, progress check-ins, and milestone celebrations keeps patients motivated
Purpose-built for physical therapy
Everything your physical therapy needs in one platform — from online booking and automated reminders to payment processing and client management. No more duct-taping together 5 different tools.
Replace your tool sprawl
Before
After
Tools hand you pieces. We run the engine.
The difference isn't features — it's whether you have to build it yourself.
Other Tools
$179-$399/mo
Starting price
CareLoop
$69-$99/mo
Starting price
“Documentation was killing my evenings. CareLoop's templates cut my note time from 12 minutes per patient to 5. The digital HEP program doubled my patients' exercise compliance, and my plan completion rate went from 55% to 78%.”
Dr. James Okafor, DPT, Owner at Summit Physical Therapy
Plan completion rate improved from 55% to 78%Calculate your savings as a physical therapy
Adjust the sliders to match your business. See what you could save.
Revenue recovered from no-shows
$1,584/mo
Time savings (admin automation)
$2,200/mo
Software cost savings
$150/mo
Estimated annual savings
$47,208
$3,934 per month
Physical Therapy FAQs
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