Dance Studio Software That Keeps Your Classes Full and Your Recitals Organized
Manage seasonal enrollment, recital logistics, and costume orders alongside daily class scheduling. CareLoop is built for the unique rhythm of dance studios.
3.2
average number of classes per student per week at dance studios
Your challenges. Our solutions.
Without CareLoop
Seasonal enrollment periods create massive administrative bottlenecks with waitlists, placements, and age-group sorting
Recital planning involves costume ordering, rehearsal scheduling, and ticket sales across separate disjointed systems
Parents constantly call or message about schedules, closures, and costume fees instead of finding the information themselves
Tracking tuition payments across multiple children, multiple classes, and costume fees is a billing mess
Class placement by age, level, and style requires manual juggling to balance class sizes and skill levels
With CareLoop
Enrollment management with online registration, automated waitlists, and class placement tools that balance sizes and skill levels
Recital management module handles costume tracking, rehearsal schedules, ticket sales, and family communication in one place
Parent portal with real-time schedule access, closure notifications, costume fee status, and direct messaging reduces phone calls by 70%
Unified billing aggregates tuition, costume fees, recital fees, and competition costs into clear family invoices with autopay
Smart class placement recommends appropriate classes based on age, experience level, and schedule availability
Purpose-built for dance studios
Everything your dance studios needs in one platform — from online booking and automated reminders to payment processing and client management. No more duct-taping together 5 different tools.
Replace your tool sprawl
Before
After
Tools hand you pieces. We run the engine.
The difference isn't features — it's whether you have to build it yourself.
Other Tools
$139-$299/mo
Starting price
CareLoop
$49-$79/mo
Starting price
“Recital season used to be pure chaos. Costume tracking alone took 40 hours. With CareLoop, parents order costumes through the portal, I see who has paid instantly, and our enrollment season registration went fully online. I got my sanity back.”
Nicole Baptiste, Owner & Artistic Director at Elevation Dance Academy
40 hours saved during recital seasonCalculate your savings as a dance studios
Adjust the sliders to match your business. See what you could save.
Revenue recovered from no-shows
$704/mo
Time savings (admin automation)
$2,200/mo
Software cost savings
$70/mo
Estimated annual savings
$35,688
$2,974 per month
Dance Studios FAQs
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