Pilates Studio Software Built for Reformer Schedules and Private Sessions
Manage equipment-based classes, private sessions, and duets without the software complexity. CareLoop handles the unique scheduling needs Pilates studios actually have.
$140
average revenue per Pilates client per month, highest of any fitness vertical
Your challenges. Our solutions.
Without CareLoop
Equipment-based classes require tracking reformer and apparatus availability alongside instructor schedules
Private, duet, and trio sessions each need different pricing and booking rules that generic software cannot handle
Clients frequently want to switch between class types, packs, and privates mid-cycle, creating billing confusion
No-shows to privates represent significant lost revenue since equipment and instructors are reserved exclusively
Client progression tracking across sessions is done on paper or in separate apps, disconnected from scheduling
With CareLoop
Equipment-aware scheduling shows real-time reformer and apparatus availability, preventing double-bookings and optimizing studio capacity
Session-type pricing engine supports privates, duets, trios, and group reformer with distinct rates, pack sizes, and cancellation policies
Flexible account system lets clients hold multiple pack types simultaneously with automatic deduction based on session type booked
Strict cancellation policy enforcement with automated late-cancel fees and no-show charges applied to accounts instantly
Built-in client notes and session logging lets instructors track progressions, injuries, and modifications right from the booking screen
Purpose-built for pilates studios
Everything your pilates studios needs in one platform — from online booking and automated reminders to payment processing and client management. No more duct-taping together 5 different tools.
Replace your tool sprawl
Before
After
Tools hand you pieces. We run the engine.
The difference isn't features — it's whether you have to build it yourself.
Other Tools
$139-$299/mo
Starting price
CareLoop
$49-$79/mo
Starting price
“Our old system had no concept of equipment scheduling. We were double-booking reformers constantly. CareLoop eliminated that overnight and our no-show rate dropped from 15% to 4% with the automated cancellation policy.”
Jessica Moreno, Studio Director at Core & Flow Pilates
No-show rate dropped from 15% to 4%Calculate your savings as a pilates studios
Adjust the sliders to match your business. See what you could save.
Revenue recovered from no-shows
$1,075/mo
Time savings (admin automation)
$1,200/mo
Software cost savings
$80/mo
Estimated annual savings
$28,262
$2,355 per month
Pilates Studios FAQs
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